The automotive aftermarket is a fast-paced environment where speed wins. Yet, for many workshops, the process of issuing a quotation remains stuck in the past—scribbled on pieces of paper, typed into slow accounting software, or sent via messy text messages.

Today, we are launching a new feature: Quotation System. Designed specifically for the mobile-first workflow of modern mechanics and service advisors, this new module turns the humble “quote” into a powerful sales tool that converts inquiries into paying customers in seconds.

The Problem with Traditional Quoting?

Most workshops face the same frustrations when it comes to quotations. Traditional accounting systems were built for accountants, not mechanics. Creating a simple quote often means navigating through multiple screens, filling in redundant fields, and dealing with features you’ll never use. The result? Workshop staff avoid the system entirely, falling back on handwritten notes or WhatsApp messages with no paper trail.

And when a customer finally approves the work? You start from scratch, manually recreating everything as an invoice—wasting time and risking errors in the process.

How Pitstop Quotation Changes Everything

Pitstop’s new system eliminates this uncertainty by making quotations interactive, instant, and integrated:

1. Create Quotations in Minutes, Not Hours

Building a quote in Pitstop is refreshingly simple. Select your customer, add line items for parts and labour, and you’re done. No complicated workflows, no unnecessary fields, no confusion. Your team can create professional-looking quotations while the customer is still standing at the counter—or even while inspecting the vehicle on the workshop floor.

2. One-Tap Conversion to Invoice

This is where Pitstop truly shines. When a customer approves your quote, you don’t re-enter a single detail. One tap converts the quotation into a ready-to-send invoice, complete with all the parts, labour, and pricing already in place. What used to take 10 minutes now takes 10 seconds.

3. Send via WhatsApp or Download as PDF

Customers expect communication on their terms. With Pitstop, you can share quotations instantly through WhatsApp—the channel your customers already use daily. Prefer a more formal approach? Download a polished PDF to email or print. Either way, your quote reaches the customer within seconds of creation.

4. Works Everywhere: Desktop and Mobile

Whether you’re at the front desk on your computer or under a car with your phone, Pitstop Quotations works seamlessly across devices. Create a quote on your mobile while inspecting a vehicle, then finalize it on desktop when you’re back at the counter. Your data syncs instantly, so you’re never tied to a single workstation.

Why Pitstop Over Traditional Accounting Software?

Accounting software is not designed for workshops — it is designed for accountants. They prioritize financial compliance over operational speed, heavy, require multiple menus to navigate and aren’t mobile-friendly.

Pitstop is different:

1. Zero Accounting Jargon: You don’t need to know “Ledgers” or “Double Entry.” You just select the car, select the parts, and hit send.
2. 30-Second Workflow: We stripped away the bloat. What takes 5 minutes in traditional software takes 30 seconds in Pitstop.
3. No desktop dependency - issue quotation and invoice from anywhere on any device. No need to hire an additional admin staff.
4. No waiting - send quotes while the customer is still in front of you

Close Jobs Faster. Get Paid Sooner.

Pitstop Quotations eliminates the friction between identifying work and getting paid for it. By making quotes instant to create, effortless to share, and seamless to convert, we’re helping workshops spend less time on paperwork and more time doing what they do best—keeping vehicles on the road.

Real Workshop Scenarios: Quotations in Action

1. The Walk-In Diagnosis

A customer drives in with a strange noise coming from their brakes. Your technician inspects the vehicle and identifies worn brake pads and a warped rotor. Right there in the workshop bay, using their phone, they create a quotation listing the parts and labour. Before the customer has finished their coffee in the waiting area, the quote arrives on their WhatsApp. They approve it immediately, and with one tap, the technician converts it to an invoice. Work begins within minutes.

2. The Quick Turnaround

It’s Saturday afternoon, and a customer needs their car ready for a Monday road trip. They need new tyres and an alignment. Your front desk creates a quotation on the desktop computer, sends it via WhatsApp, and receives approval while the customer drives home. By the time they return Monday morning, the work is done, and the invoice—automatically generated from the approved quote—is waiting for payment. No paperwork delays, no back-and-forth phone calls.